Japan Publishing Industry Foundation for Culture Privacy Policy
The Japan Publishing Industry Foundation for Culture (hereinafter "JPIC") recognizes that, in the course of promoting lifelong learning related to the publishing industry and reading activities, conducting surveys and research related to the publishing industry and reading activities, developing human resources, and collecting and providing information, the protection and proper handling of personal information entrusted to us by clients and consumers and compliance with all applicable laws is imperative. JPIC therefore states both internally and publicly that it will implement the following measures to ensure the appropriate protection of personal information.
- JPIC will acquire personal information in a lawful and fair manner. JPIC will not handle personal information beyond the scope necessary to achieve the specified usage purposes and will take measures to ensure that this is done.
JPIC will not provide personal information it has been entrusted with to third parties without the consent of the person concerned, except as required or permitted by law.
- JPIC will comply with the Act on the Protection of Personal Information and other Japanese laws, national guidelines, and relevant norms including industry guidelines relating to the protection of personal information.
- JPIC has established internal regulations and accountability systems and has put in place appropriate security measures to prevent the leakage, loss or damage of personal information. These security measures are regularly reviewed and any deficiencies corrected.
- In order to implement this policy, JPIC will establish a personal information protection management system＊, including this policy and rules and regulations concerning the protection of personal information. JPIC will ensure that all employees (officers, staff, contractors, temporary staff, part-timers, etc.; hereinafter "Employees") are familiar with this system, implement and maintain it, and continuously improve it.
- JPIC will instruct Employees on the importance of protecting personal information, appoint a person responsible for the protection of personal information in each department that handles personal information, and endeavor to manage said personal information appropriately.
- If you have any complaints or queries about our handling of your personal information, please contact us using the information below and we will deal with them promptly.
＊ the "personal information protection management system" refers to a series of mechanisms for protecting personal information, including policy formulation, system development, planning, implementation, inspection, and review
first created: 06.02.2011
last revised: 10.15.2024
Japan Publishing Industry Foundation for Culture
Kondo Toshitaka, Chairman
Handling of Personal Information
１．Site operator, address, name of representative
Japan Publishing Industry Foundation for Culture
Kyodo Bldg., Jinbocho 4F, 2-2-30 Kanda-Jinbocho, Chiyoda-ku, Tokyo 101-0051, Japan
Kondo Toshitaka, Chairman
２．Name or title, affiliation, and contact details of the information manager
Personal information protection manager Director (Executive Director)
(For contact details, please refer to section 10).
３．Personal information usage purposes
JPIC will handle personal information within the scope of the following usage purposes, except as required or permitted by law.
- Usage purposes of personal information (name, company/organization name, address, telephone number, e-mail address) obtained by means other than direct written consent from the individual
① To properly carry out the entrusted work and services such as product shipping, recruitment-related notifications, reader dispatches, etc.
- Usage purposes of personal information subject to disclosure
① Regarding the handling of client personal infomation
a) To contact the client regarding transactions, etc.
b) To verify client identity and respond to client enquiries
② Regarding the handling of individual customer personal information (name, company/organization name, address, telephone number, e-mail address)
a) To provide information about lectures, seminars, events, etc.
b) For identification purposes and responses to inquiries
c) To provide online shopping services such as purchase of products, shipping, distribution of newsletters, etc.
③ Regarding the handling of personal information belonging to prospective and current Employees
a) To contact those who wish to receive information on recruitment and the selection process
b) For human resource management and to provide Employee benefits
④ For other purposes not stipulated above and agreed in advance with the individual concerned
４．Provision of personal information to third parties
JPIC will not provide personal information to third parties without the express consent of the individual, except as required by law.
５．Joint use of personal information
JPIC will not share personal information without the express consent of the individual.
６．Outsourcing of personal information
JPIC may outsource part of its work in the course of its business operations in order to provide better services to its customers and clients. In such cases, personal information may be entrusted to the outsourced company. In such cases, JPIC will select a contractor that meets appropriate information protection standards, conclude a contract for protection of personal information, and thoroughly oversee the contractor.
7．Measures for the safe management of personal information
JPIC will appoint a manager responsible for the protection of personal information, establish a management system, and regularly evaluate, review, and improve safety management measures.
- Safety managements measurements concerning the organization
JPIC will clearly define the responsibilities and authority of employees regarding safety management, establish and operate regulations and procedures for safety management, and confirm their implementation status. JPIC will also establish a system to respond to unforeseen incidents such as information leaks.
- Safety managements measurements concerning employees
JPIC will ensure that employees are fully informed about the proper handling of personal data and provide the appropriate education for this purpose.
- Safety managements measurements concerning physical safety
JPIC will manage areas where personal data is handled, prevent the theft or loss of equipment and documents that handle personal data, and implement measures such as the deletion of personal data and proper disposal of equipment and electronic media.
- Safety managements measurements concerning technical safety
JPIC will implement measures to control access to personal data and the information systems that handle it, identify and authenticate accessors, prevent unauthorized access from foreign parties, and prevent the leakage of personal data during the use of information systems.
8．Requests for the disclosure, correction, addition, or deletion of personal information
In good faith and in accordance with the law, JPIC will respond to requests from the individual about personal data held by JPIC: notifying the purpose of use, correction, addition, deletion, suspension of use/deletion, and suspension/deletion of provision to third parties (hereinafter collectively referred to as 'disclosure, etc.').
Requests for disclosure, etc. of personal data should be made via the contact details listed in Section 10. Upon receipt of the request, JPIC will send the necessary documents for the desired action regarding the individual's personal information.
Please note that for requests for disclosure, etc., or personal information, a document confirming the identity of the individual concerned or his/her representative is required.
In addition, for requests for notification of the usage purposes of personal information or disclosure of your personal data information by JPIC, the following fees apply.
9．Complaints and consultation about personal information
For complaints and requests for consultation regarding the handling of personal information, please use the contact details listed in section 10.
10．Contact details
For requests for disclosure, etc. of personal information, complaints, or consultation about personal information usage or handling, please use the contact details below.
*Please note that this is not the contact for inquiries regarding the JPIC's products or services.
12．Voluntary basis of personal information provision
The provision of personal information to JPIC is voluntary. However, please note that should the required information not be provided to JPIC, JPIC may not be able respond to enquiries or questions.
13．Cookies
Cookies may be used by JPIC to provide the user with a better service. Cookies are small text files sent by the web server to the visitor's browser and do not contain information that can identify the individual site visitor.
The cookie function can be disabled by configuring browser settings. This may result in partial or complete unavailability of access to services on the website.
first created: 11.01.2021
last revised: 10.15.2024
